This model uses two options, one to advance resources for future use and the other to reimburse resources already used.
In a form with fields detailing the expenses, the employee adds the necessary information and attaches the relevant documents.

The request is forwarded to the department manager who authorizes the reimbursement or advance or not.
Additional approval may be required, in which case the manager submits it to the superior if he deems it necessary. This can be submitted automatically if the business rule is changed to scale based on value or type of reimbursement, for example; but for this model we used the option where the area manager himself decides whether or not it is necessary to submit it to a superior.

Once the refund or advance has been approved, it is forwarded to HR for acknowledgement and at the same time to the finance department so that it can make the payment on the set date

Once the payment has been made, the finance department attaches the receipt and the system sends an e-mail to the requester informing them that the refund has been made.

If the refund is not approved, the flow is closed and the applicant is notified by e-mail stating the reasons for the refusal, or if there is a partial refusal, the applicant will also receive an e-mail stating the reasons for the partial refusal and an e-mail when the payment is made.

At any time you can consult all the requests in progress, generate reports on how many reimbursements have been made in a period, or for a particular employee, among other possible filters.